Charter Bus Rentals Waltham, Massachusetts

Charter bus rentals in Waltham typically cost between $1,100 and $4,500 or more, depending on the size of the vehicle, length of the trip, time of year, and other factors. Smaller vehicles like 18-passenger minibuses generally cost $1,100–$3,000 per day, while a full-size 56-passenger charter bus ranges from $1,400–$4,500 per day. Most companies charge by the hour for short trips (around $175–$325 per hour with a 5-hour minimum) and by the mile or day for longer trips. Peak months (spring and fall) are more expensive due to high demand from schools and weddings. Additional costs may include tolls, parking, and driver gratuity (typically 10–20%).

If you need an exact quote, you can call our team at 781-614-8500. We’re available 24/7!

Here are some sample price quotes for popular Waltham bus rentals:

• A school group going from Waltham High School to the Museum of Science in Boston would pay $1,650 for a 25-passenger minibus.
• A corporate shuttle between the Waltham Watch Factory and Alewife Station is $2,600 per day with a 20-passenger minibus.
• A wedding party going from a Newton church to a reception at the Charles River Museum of Industry might pay $2,950 for a 28-passenger minibus.
• A sports team traveling from Bentley University to a tournament in Worcester could pay $4,500 for a 56-passenger motorcoach.

For the most accurate pricing, call Charter Bus Rental Waltham at 781-614-8500 or use our online quote tool. We’ll give you a free, all-inclusive quote tailored to your exact trip.

Several factors influence the cost of a charter bus rental in Waltham:

• Trip duration and distance: Longer trips cost more. Local rentals may be billed hourly; longer trips are billed by the mile or day.
• Vehicle size and type: Larger buses (e.g., 56-passenger motorcoaches) are more expensive than smaller minibuses. Specialty or luxury vehicles also cost more.
• Time of year: Spring and fall are peak seasons due to school and wedding events, leading to higher prices. Summer and winter rates may be lower.
• Trip itinerary: Additional stops, layovers, or complex routes increase costs. Crossing toll roads or bridges adds to the total.
• Pickup location: If the bus must travel empty (“deadhead”) from another city to Waltham, those miles are included in the price.
• Additional fees: Parking, tolls, lodging for the driver on overnight trips, and optional amenities (Wi-Fi, PA systems) add to the base rate. Driver gratuity (10–20%) is usually not included.

Charter Bus Rental Waltham is a leading charter bus company in Waltham because we offer one of the largest and most versatile fleets in the region, backed by 24/7 customer support and fully-customizable packages. We’ve helped schools, businesses, event planners, and families book reliable transportation across Waltham, Middlesex County, and the entire Boston metro area. Our team is available 24/7 to answer questions, provide instant quotes, and assist with trip planning from start to finish. We pride ourselves on transparent pricing, flexible scheduling, and exceptional customer service. Just read our reviews! Whether you need a single minibus or a fleet of full-size coaches, we’ll make sure you get the best vehicle for your group at a price that fits your budget.

Charter Bus Rental Waltham has experience serving all kinds of groups in Waltham, including:

• Schools and universities: Field trips, campus tours, athletic travel, and student shuttles for Waltham Public Schools, Brandeis University, and Bentley University.
• Corporate groups: Employee shuttles, conference transportation, and business travel for companies in the Waltham–Newton office corridor.
• Wedding parties: Guest shuttles between ceremony and reception venues, bachelor/bachelorette party transportation.
• Sports teams and fans: Game-day transportation for youth leagues, high school teams, college athletics, and fan groups.
• Religious organizations: Retreats, mission trips, and event transportation for local churches and synagogues.
• Senior and community groups: Outings, tours, and social events for assisted living facilities and neighborhood associations.
• Event planners: Festival, concert, and convention transportation.

We offer a full range of vehicles from 18-passenger minibuses to 56-passenger motorcoaches, including several models with ADA accessibility. Popular options include Grech Motors and Turtle Top minibus builds (18–35 seats), Van Hool and Prevost full-size coaches (up to 56 seats), and several mid-size options around 30–40 passengers. Many vehicles are available in multiple exterior colors (black, white, silver) and can be branded or wrapped for larger events.

Most modern charter buses offer reclining seats, climate control, overhead parcel racks, reading lights, and either a DVD/video monitor or PA system for group announcements. Larger coaches (and some minibuses) include free Wi-Fi, 110V/USB power outlets at every row, and a restroom at the rear of the vehicle. Additional amenities on full-size coaches include forward-facing video monitors, Bluetooth audio, and underfloor luggage bays for large items. Minibuses typically offer forward-facing seating, basic sound systems, and optional Wi-Fi/power. Be sure to request specific amenities when booking, as availability varies by vehicle.

Most full-size (40–56 passenger) charter buses include a restroom at the rear of the coach. These are compact, single-occupant facilities suitable for emergency use on longer trips. Smaller minibuses (18–35 passengers) generally do not have restrooms due to space limitations. For groups with children or seniors, we recommend requesting a vehicle with a restroom or scheduling periodic comfort stops along the route.

Most newer charter buses offer 110V power outlets and/or USB charging ports at every seating row. Older vehicles may have outlets only at select locations or none at all. If device charging is important for your group, please specify this when booking so we can assign a vehicle that meets your needs. Many of our Grech, Van Hool, and Prevost models include both AC and USB outlets throughout the cabin.

Yes, most of our minibuses and full-size charter buses can be equipped with onboard Wi-Fi. This amenity is standard on many newer models and available as an optional add-on for others. The connection is suitable for email, web browsing, and social media, but may not support streaming video or large downloads. If reliable Wi-Fi is essential for your trip, please let us know when requesting a quote so we can assign a properly equipped vehicle.

Full-size (40–56 passenger) motorcoaches include large underfloor luggage bays capable of holding suitcases, equipment cases, or coolers. Overhead parcel racks inside the cabin accommodate smaller bags and backpacks. Minibuses (18–35 passengers) have limited luggage space, typically in rear cargo areas or behind the last row of seats. If your group has bulky items or significant luggage, please mention this when booking so we can recommend an appropriately sized vehicle.

Minibuses seat 18–35 passengers. Full-size motorcoaches seat 40–56 passengers. We can also send multiple buses for very large groups.

In Waltham, you can park or load a charter bus at several convenient locations depending on your itinerary. For downtown pickups, use the Central Square municipal lot on Common Street or the Embassy Theatre lot on Pine Street. Visiting Brandeis University? Buses can stage on South Street near the main entrance or use the Athletics Complex lot with prior arrangement. Bentley University groups should coordinate with campus security to use the Arena Parking Lot off Beaver Street. The Riverside MBTA Garage in nearby Newton offers bus-friendly parking for groups heading into Boston. For events at the Waltham Watch Factory, there’s a large surface lot accessible from Crescent Street. Always check posted signage and coordinate with property managers for longer stays—call ahead for school or university stops to ensure compliance with local regulations.

It’s best to book your charter bus at least 2–3 months in advance, especially if you’re traveling during peak season (spring and fall) or need a large vehicle. Weddings, school trips, and sports events can quickly fill up the calendar. Last-minute bookings are possible but may have limited availability or higher rates. For major events or complex itineraries, book 6–12 months ahead.

You can get an instant quote by calling Charter Bus Rental Waltham at 781-614-8500 or by using our online quote form. Provide details about your trip (date, pickup location, destination, group size, and any special requests), and we’ll send you a personalized quote in minutes. Our team is available 24/7 to assist with quotes and answer any questions.

Your quote includes the bus rental, driver’s time, mileage, fuel, and any standard amenities (Wi-Fi, power outlets, PA system). Additional expenses such as tolls, parking fees, and driver lodging (for overnight trips) are not included and will be billed separately. Gratuity for the driver (typically 10–20%) is also not included in the base quote. Optional add-ons like additional pickup/drop-off locations or custom vehicle wraps can be included upon request.

Once you receive a quote and are ready to book, simply contact your Charter Bus Rental Waltham representative to confirm the reservation. You’ll need to sign a contract and provide a deposit (typically 30–50% of the total fare) to secure the booking. The remaining balance is due prior to the departure date. Payment can be made by credit card, ACH transfer, or company check. After booking, you’ll receive a trip confirmation with the vehicle details, driver contact information, and pickup instructions. Our team will remain available for any changes or questions leading up to the trip.

Yes, you can rent a bus for multiple days, overnight trips, or even extended charters lasting several weeks. Multi-day rentals are common for school trips, athletic tournaments, corporate events, and group tours. The bus will remain with your group for the duration of the trip, following your custom itinerary. For overnight trips, the client is responsible for providing or reimbursing the driver’s hotel accommodations. Most hotels offer discounted “driver rooms” for this purpose. Be sure to specify your full itinerary when requesting a quote so we can provide accurate pricing and ensure compliance with driver hour regulations.

Yes! We can provide long-distance charter bus rentals to and from Waltham, including one-way and multi-day trips across state lines. Common destinations include New York City, Hartford, Providence, Albany, and more. For very long trips, we’ll arrange driver swaps to comply with federal hours-of-service regulations.